Guidance published on providing a Key Information Document

04 October 2019

Government have released guidance for agencies on the requirement to publish a key information document for all agency workers engaged after 6 April 2020, in order to comply with regulation 13A of the Conduct Regulations.

The key information document must be given before the worker and the agency agree the terms of engagement.

Government have suggested that this guidance will also be useful for hirers, intermediary/umbrella companies in the recruitment supply chain and agency workers.

  • The new regulations are due to come into effect from 6 April 2020, as one outcome of the Good Work Plan.
  • The guidance provides a blank key information document that can be adapted for PAYE agency workers, those providing a personal service as well as those being paid via an umbrella company.
  • The key information document must include:
    • Name of worker
    • Contract type
    • Identity of the employment business
    • Who will pay the worker
    • Rate of pay
    • Pay intervals
    • Statutory deductions
    • Non-statutory deductions
    • Any fees for good or services
    • Benefits
    • Leave entitlement 
  • Existing agency workers engaged prior to 6 April 2020 will not need to receive a key information document. The regulation will only apply to those engaged after 6 April 2020.

Aspire Comment

The introduction of the requirement to issue the key information document introduces yet another administrative burden on agencies. The capacity for the document to use generic numbers and minimum amounts means that completion should be relatively simple but equally, potentially undermines the effectiveness of the content for the worker. 

If you are concerned about your compliance with the Conduct Regulations or want more information about your obligation to complete a key information document, then please contact Aspire to discuss how we can help.